180 matching jobs for “Executive Administrative Assistant”

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Exact titles rank first, then title variations and keywords in descriptions. These labels aren't qualification scores. Without keywords, recently added jobs appear first.

CVS Health

Executive Assistant

RI - Woonsocket

Pay posted by employer$22.59–$53.95

Manages Executive calendar, travel, and administrative support: Manage complex executive calendars, proactively resolve …

Added Oct 16, 2026

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Bank of America

Executive Assistant

Charlotte, North Carolina, United States

… grow, and make an impact. Join us! This job is responsible for providing diverse, advanced and confidential administrative support, including extensive calendar management supporting the Chief Operating Officer for the Global …

Added Oct 29, 2026

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Bank of America

Executive Assistant

Washington

Pay posted by employer$34.00–$65.07 per hour

Added Oct 28, 2026

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GE HealthCare Technologies

Executive Assistant

Shanghai, Shanghai, China

… with local government. The primary responsibility of EA role will be to ensure the smooth and efficient administrative support to a GE Healthcare Executive’s organization. Responsibilities will be broad and changeable in …

Added Oct 27, 2026

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Marsh & McLennan

Senior Executive Assistant

Sydney - Barangaroo

… and appointments, anticipate conflicts, and ensure effective use of senior executives’ time. Anticipate the executive’s needs, exercise sound judgment, and make appropriate decisions on the executive’s behalf. Build and …

Added Oct 27, 2026

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Bank of America

Global Markets, Administrative Assistant III

New York

Pay posted by employer$25.00–$52.34 per hour

… make an impact. Join us! Job Description: This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with …

Added Oct 27, 2026

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Capital One Financial

Sr. Administrative Assistant - Retail Bank Product

McLean, Virginia, United States +1 location 2 postings

… information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams. Success in this role requires: Flexibility & Adaptability: Quick thinking and …

Added Oct 27, 2026

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Capital One Financial

Sr. Administrative Assistant - Small Business Bank

McLean, Virginia, United States

Added Oct 30, 2026

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Stanley Black & Decker

Executive Assistant, Commercial

Towson, Maryland, United States

Full time
Regular

Pay posted by employer$51,700–$83,300

Executive Assistant, Commercial – Hybrid Towson, MD, United States Come build something that matters. It takes great …

Added Oct 27, 2026

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Viatris

Senior Administrative Assistant – Global Launch Excellence

Cairo, Cairo, Egypt

Interim Staff Augmentation

… and time zones . Key responsibilities for this role include: 1. Global Event & Meeting Management Lead the administrative and logistical coordination of global and regional Launch Excellence meetings, workshops, training …

Added Oct 20, 2026

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Thermo Fisher Scientific

Sr. Executive Assistant

Waltham, Massachusetts, United States

Pay posted by employer$100,000–$130,000

… drug screening. DESCRIPTION : The successful candidate will bring exceptional organizational capabilities, executive presence, and the ability to anticipate needs, navigate competing priorities, and remain composed and …

Added Oct 25, 2026

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Abbott Laboratories

Office Management Administrative Assistant - Minneapolis, MN

Minneapolis, Minnesota, United States

Pay posted by employer$20.35–$40.65 per hour

… Our Abbott Nutrition Retail Sales Office located in Minneapolis, MN currently has an opportunity for an Administrative Assistant. This full-time position sits onsite in our downtown Minneapolis office on Nicollet Mall. What …

Added Oct 15, 2026

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Databricks

Sr. Executive Assistant

Mountain View, California, United States +1 location

Senior

Pay posted by employer$155,300–$213,500 USD

… Event Management Plan offsite meetings, events, and programs in support of the COO and their team. Administrative Support Provide coverage for other executive staff members during absences (e.g., PTO or maternity leave). …

Added Oct 4, 2026

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Live Nation Entertainment

Insomniac - Executive Assistant

Calabasas, California, United States

Full time
Regular

Pay posted by employer$25–$38 USD

… in Los Angeles since it was formed in 1993. THE ROLE Insomniac is seeking an experienced and high-level Executive Assistant. This individual will serve a critical role in the company by assisting two executives with …

Added Oct 16, 2026

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Capital One Financial

Retail Bank Senior Administrative Assistant (Admin Support Assistant III)

Richmond, Virginia, United States

… information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams. What Success Looks Like Flexibility & Adaptability : Quick thinking and adjusting to …

Added Oct 27, 2026

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Coupang

Principal Executive Assistant

Seattle, Washington, United States

Full time (company default)

… an epic experience in this always-on, high-tech, and hyper-connected world. Role Overview As a Principal Executive Assistant, you will serve as a trusted strategic partner to senior leaders across Coupang's technology …

Added Oct 4, 2026

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Databricks

Sr. Executive Assistant

Mountain View, California, United States +1 location

Senior

Pay posted by employer$141,100–$194,050 USD

Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of …

Added Oct 4, 2026

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Abbott Laboratories

Administrative Assistant II - Abbott Vascular Division

Santa Clara, California, United States

Pay posted by employer$27.35–$54.75 per hour

… and software, vessel closure devices and peripheral stents. The Opportunity We are recruiting for an Administrative Assistant II to join our team in the Santa Clara, CA location. In this role, you will provide primary …

Added Oct 15, 2026

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Coupang

Senior Executive Assistant

Seattle, Washington, United States

Full time (company default)
Senior

… an epic experience in this always-on, high-tech, and hyper-connected world. Role Overview As a Senior Executive Assistant you will provide comprehensive support for key executives across Coupang’s tech organization. …

Added Oct 26, 2026

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Coupang

Senior Executive Assistant

Seattle, Washington, United States

Full time (company default)
Senior

Added Oct 4, 2026

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Abbott Laboratories

Administrative Assistant II - Abbott Vascular Division

Santa Clara, California, United States

Pay posted by employer$27.35–$54.75 per hour

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Required Qualifications · employer excerpt

High School or GED diploma
3+ years of experience of senior-level administrative experience, including providing administrative support and project coordination on behalf of leaders at the top level of an organization
Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization
Recent experience providing administrative support within a large, complex, global organization; experience in a regulated environment preferred.
Ability to work on-site in Santa Clara five days per week during core business hours (typically 8:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m., as determined by the functional DVP), with flexibility to support occasional early morning…

3 more in the full description below.

About this opportunity

Original employer description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

Career development with an international company where you can grow the career you dream of
Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
An excellent retirement savings plan with high employer contribution
Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists

Abbott Vascular provides innovative, minimally invasive and cost-effective products for treatment of vascular disease. Our extensive portfolio includes drug-eluting stents, bare metal stents, guide wires, balloon dilatation catheters, imaging catheters and software, vessel closure devices and peripheral stents.

The Opportunity

We are recruiting for an Administrative Assistant II to join our team in the Santa Clara, CA location. In this role, you will provide primary administrative and overall support and coordination for the Abbott Vascular Divisional Vice President, Product Development. In addition, you will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.

What You'll Work On

Assist the Divisional Vice President with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing, updating team on compliance deliverables and other administrative tasks
Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings
Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, input and comments from multiple stakeholders. Demonstrated proficiency with MS Excel and PowerPoint is especially critical to success in this role
Submits invoices for payment processing in a timely manner
Creates polished executive presentations and develops and edits departmental communications such as organizational announcements. Maintains and updates org charts on a monthly basis
Provides general office support which may include, but is not limited to: mail distribution, answering telephones, filing, catering, ordering supplies, etc
Support new hire onboarding for employees and serve as a team member of various employee engagement projects
Prepares and updates reports, memoranda, and correspondence as required
Applies a high attention to detail and creates a high degree of organization to ensure quality work products and adherence to deadlines. Must be very detail oriented, organized and self-motivated to follow through on requests (without requiring follow-up) and perform professionally under pressure and with limited direction
Leads special projects as assigned
Performs other related duties and responsibilities, on occasion, as assigned

Required Qualifications

High School or GED diploma
3+ years of experience of senior-level administrative experience, including providing administrative support and project coordination on behalf of leaders at the top level of an organization
Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization
Recent experience providing administrative support within a large, complex, global organization; experience in a regulated environment preferred.
Ability to work on-site in Santa Clara five days per week during core business hours (typically 8:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m., as determined by the functional DVP), with flexibility to support occasional early morning or evening meetings.
Strong proficiency with Microsoft Office and Microsoft Teams, including calendar management, meeting coordination, and meeting administration.
Demonstrated ability to independently coordinate and manage domestic and international travel arrangements using travel platforms, applications, and third-party providers.
Proven ability to work effectively both independently and collaboratively within an administrative support team.

Preferred Qualifications

Bachelor’s degree

Apply Now

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews.

The base pay for this position is

$27.35 – $54.75/hour

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

AVD Vascular

LOCATION:

United States > Santa Clara : Building B - SC

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

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