157 matching jobs for “Executive Administrative Assistant”

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Exact titles rank first, then title variations and keywords in descriptions. These labels aren't qualification scores. Without keywords, recently added jobs appear first.

Block

Executive Business Partner

New York City, New York, United States

Remote
Regular

At Block, the Executive Operations team amplifies the impact of executives and their teams by keeping priorities clear, decisions …

Added Oct 4, 2026

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Jones Lang LaSalle

… relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Executive Work Dynamics What this job involves: Prioritizing the facilities’ needs Working with both the facilities …

Added Oct 28, 2026

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Capital One Financial

Personal Assistant - Global Payment Network

London, Eng

We’re looking for an organized Personal Assistant to support the VP of International Expansion & Risk within Network Risk Operations, part of the Global …

Added Oct 27, 2026

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USAA

Legal Assistant (BI/UM)

Fairfax,Virginia-Fairfax, VA Staff Counsel – Regus – Fair Oaks (HQ)

Full time
Regular

Pay posted by employer$57,970–$103,870

… assignments. Assists with research documents and preparation of reports under supervision. May assist with administrative tasks to include, but not limited to, calendar responsibilities to ensure all deadlines are met; check …

Added Oct 28, 2026

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Coupang

Project Assistant [Global Ops Tech Administration]

Seoul, Seoul, South Korea

Full time
Regular

… delivery network at unprecedented scale and speed. We are seeking an experienced and passionate Project Assistant who can partner closely with directors and leadership teams to drive execution across the organization and …

Added Oct 4, 2026

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State Street

Alpha Implementation PMO - Assistant Vice President

Hyderabad, India +1 location

Full time

… to ensure they are exhaustive and clear to all parties involved. Define and execute project governance. Executive reporting and dashboard preparation Perform administrative tasks as required, including budget management, …

Added Oct 27, 2026

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Johnson & Johnson

[Surgical Vision] General Affairs & Executive Support (Contractor)

Seoul, Korea, Republic of

Full time
Internship

… to aging eye – in a patient’s lifetime. We are searching for the best talent for General Affairs & Executive Support based in Seoul You will be responsible for: General Administrator: Manage general administration …

Added Oct 15, 2026

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RTX

Executive Administrator, Coordinator (AIM-9X & JSOW)

Tucson, Arizona, United States

… Missile programs within the Naval Air Missiles (NAM) Sub-Strategic Business Unit (SSBU) seek to hire an Administrative Assistant located in Tucson, Arizona. The position will support and administer the day-to-day activities …

Added Oct 29, 2026

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State Street

Senior Governance Manager - Outsourcing - Assistant Vice President

Bengaluru, India

Full time

… • working with multiple stakeholders across the 3LOD • Excellent interpersonal, organizational and administrative skills – ability to keep meticulous records • Strong knowledge and capabilities in Word, Excel, PowerPoint …

Added Oct 29, 2026

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TIAA

Dir, Business Management Specialist

New York, NY - 730 Third Avenue +1 location

Hybrid

and Duties Executive & Administrative support includes scheduling meetings and calls for the CMCO, managing a complex and …

Added Oct 27, 2026

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Travelers

Governance Coordinator

Saint Paul, Minnesota, United States +2 locations

Hybrid
Full time
Regular

Pay posted by employer$72,200–$119,000

… 1 What Is the Opportunity? The Corporate Governance Coordinator is a hybrid role that combines dedicated executive administrative support with substantive corporate governance and legal assistant/paralegal responsibilities …

Added Oct 27, 2026

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Pfizer

代谢事业部总经理助理-上海

Shanghai, Shanghai, China

Full time
Regular

… Need You A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive …

Added Oct 16, 2026

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Walt Disney

DCL Specialist

Chiba-ken, Japan

Full time
Regular

… review, and effective communication across internal and external stakeholders. Provide operational and administrative support to leaders and project teams , including workflow management, document administration, coordination …

Added Oct 27, 2026

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Warner Bros. Discovery

WBSJ - Coordinator, Retail

Nerima-ku 1-1-7 Kasugacho

In person
Full time
Regular

… and technology, we’d be thrilled to welcome you aboard. LET’S GO! ㅤ Your New Role Provide proactive administrative and operational support to the Retail Senior Director and Retail team, enabling the efficient delivery of …

Added Oct 27, 2026

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Bank of America

Wealth Management Client Associate

Northbrook, Illinois, United States

Pay posted by employer$25.00–$44.00 per hour

… in times of absence or seasonal need increases, while leading with a client first mindset Provide proactive executive support by managing a complex calendar, screening requests, protecting priority time, and ensuring seamless …

Added Oct 27, 2026

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State Street

COO - Global Head of Business Operations, MD - State Street Investment Management

Boston, Massachusetts, United States +3 locations

Full time

Pay posted by employer$170,000–$267,500

… to develop and execute corrective actions and delivery plans. Builds strong relationships across the COO executive leadership team and the broader organization to advance strategic initiatives. Partners with the COO …

Added Oct 27, 2026

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Vertex Pharmaceuticals

Director - AI Transformation Portfolio Manager

Boston, Massachusetts, United States

Full time
Regular

Pay posted by employer$185,600–$278,400

… to business, with implementation supported through waves, sprint plans, timelines, investment planning, and executive review processes. This role will also help ensure AI-driven initiatives are delivered with appropriate …

Added Oct 18, 2026

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Block

Executive Business Partner

New York City, New York, United States

Remote
Regular

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Qualifications · employer excerpt

8–12+ years of experience as an Executive Assistant, Executive Business Partner, Administrative Business Partner, Chief of Staff partner, or similar role supporting senior executives; experience in fast-moving technology or product-led…
Demonstrated ability to operate as a trusted strategic partner to senior leaders, with strong judgment, discretion, and ability to manage sensitive information.
Exceptional calendar, workflow, travel, and executive operations management skills, including the ability to prioritize across competing demands and shifting business needs.
Strong business acumen and ability to connect day-to-day executive support to broader team, product, and company priorities.
Proven experience designing or improving operating rhythms, executive workflows, planning processes, meeting systems, documentation, or cross-functional coordination mechanisms.

6 more in the full description below.

About this opportunity

Original employer description

Block is one company built from many blocks, all united by the same purpose of economic empowerment. The blocks that form our foundational teams — People, Finance, Counsel, Hardware, Information Security, Platform Infrastructure Engineering, and more — provide support and guidance at the corporate level. They work across business groups and around the globe, spanning time zones and disciplines to develop inclusive People policies, forecast finances, give legal counsel, safeguard systems, nurture new initiatives, and more. Every challenge creates possibilities, and we need different perspectives to see them all. Bring yours to Block.

Who We Are

Most Executive Operations functions move information. ExecOps at Block is built to generate it. We sit at the intersection of every major initiative — seeing what no individual executive can see simultaneously. We don't just move information to leaders; we route what we observe back into the system: naming what's stuck, surfacing misalignment, correcting drift before it calcifies. A centralized function compounds that intelligence — patterns that span organizations, signals that surface before they become problems. This is not simply a coordination function. It is an intelligence function.

Job Description

At Block, the Executive Operations team amplifies the impact of executives and their teams by keeping priorities clear, decisions moving, and information flowing across the organization. We are looking for a highly trusted, strategic Executive Business Partner that carries responsibility beyond a single executive partnership.

In this role, you will operate as a strategic partner, helping shape operating rhythms, manage complex priorities, improve workflows, and create leverage across teams. You will combine exceptional administrative execution with strong business judgment, proactive problem-solving, stakeholder influence, and the ability to build scalable systems that improve executive and team effectiveness.

At a principal level, this role architects scalable support models, designs repeatable frameworks used across ExecOps, mentors other members of the function, and leads improvements that strengthen how ExecOps supports leaders across business unit

Responsibilities

Provide strategic and administrative partnership for 1–2 senior executives, balancing day-to-day operational excellence with long-term executive effectiveness.
Proactively manage complex calendars, travel, expenses, meeting cadence, and executive workflows with strong judgment, discretion, and attention to shifting business priorities.
Design and maintain executive operating rhythms, including leadership meetings, staff meetings, business reviews, planning cycles, all-hands, offsites, and follow-up mechanisms.
Drive adoption of AI, automation, and workflow tools to increase executive leverage, reduce manual work, improve information flow, and create scalable practices for the executive and broader team.
Ensure executives are prepared and effective by synthesizing context, managing information flow, identifying decision points, tracking follow-through, and surfacing risks or gaps.
Build strong relationships across cross-functional partners, and the Executive Operations team to improve alignment, communication, and execution.
Anticipate needs, resolve ambiguity, and independently drive solutions in fast-moving, sensitive, or high-stakes situations.
Identify and improve systems, workflows, and processes that create leverage for executives and their teams, including reporting, goal tracking, meeting hygiene, documentation, and stakeholder communication.
Own or support high-impact executive programs, team moments, offsites, planning processes, and cross-functional initiatives from planning through execution and follow-up.
Capture and scale institutional knowledge by creating clear documentation, templates, playbooks, or repeatable practices that improve continuity and decision-making.
Contribute to the centralized Executive Operations team by sharing best practices, mentoring peers, and helping raise the bar for executive support across Block.
For Principal-level candidates: architect scalable support models, lead cross-functional process improvements, and coach others on executive partnership, stakeholder management, and strategic operating systems.

Qualifications

8–12+ years of experience as an Executive Assistant, Executive Business Partner, Administrative Business Partner, Chief of Staff partner, or similar role supporting senior executives; experience in fast-moving technology or product-led companies preferred.
Demonstrated ability to operate as a trusted strategic partner to senior leaders, with strong judgment, discretion, and ability to manage sensitive information.
Exceptional calendar, workflow, travel, and executive operations management skills, including the ability to prioritize across competing demands and shifting business needs.
Strong business acumen and ability to connect day-to-day executive support to broader team, product, and company priorities.
Proven experience designing or improving operating rhythms, executive workflows, planning processes, meeting systems, documentation, or cross-functional coordination mechanisms.
Excellent relationship-building and stakeholder management skills, with the ability to influence across functions, levels, and working styles.
Strong written and verbal communication skills, including the ability to synthesize complex context, prepare executive-ready materials, and communicate with clarity and sound judgment.
High emotional intelligence, composure, and ability to navigate ambiguity, organizational dynamics, and high-pressure situations.
Advanced proficiency with Google Workspace, including Calendar, Docs, Sheets, Slides, Forms, and related collaboration tools.
Comfort using data, AI, automation, or workflow tools to improve executive effectiveness, reduce manual work, and scale repeatable processes.
As a principal level candidate, demonstrated experience mentoring other executive support professionals, creating scalable frameworks, leading function-wide improvements, or influencing support strategy across teams or business units.

Nice to have

Experience supporting C-Suite
Experience supporting executives in hybrid or distributed teams.
Experience planning leadership offsites, all-hands, business reviews, or annual/quarterly planning processes.
Experience building templates, playbooks, dashboards, or systems that improve team operations at scale.

EEOC

We’re working to build a more inclusive economy where our customers have equal access to opportunity, and we strive to live by these same values in building our workplace. Block is an equal opportunity employer evaluating all employees and job applicants without regard to identity or any legally protected class. We will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

We believe in being fair, and are committed to an inclusive interview experience, including providing reasonable accommodations to disabled applicants throughout the recruitment process. We encourage applicants to share any needed accommodations with their recruiter, who will treat these requests as confidentially as possible. Want to learn more about what we’re doing to build a workplace that is fair and square? Check out our I+D page.

While there is no specific deadline to apply for this role, U.S. roles are typically open for an average of 55 days before being filled by a successful candidate. Please refer to the date listed at the top of this job page for when this role was first posted.

Block takes a market-based approach to pay, and pay may vary depending on your location. U.S. locations are categorized into one of four zones based on a cost of labor index for that geographic area. The successful candidate’s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.

To find a location’s zone designation, please refer to this resource. If a location of interest is not listed, please speak with a recruiter for additional information.

Zone A:

$86.54—$129.80 USD

Zone B:

$86.54—$129.80 USD

Zone C:

$86.54—$129.80 USD

Zone D:

$86.54—$129.80 USD

Application Guidelines

Candidates may submit up to 9 active applications within a 60-day period. Reapplications to the same role are accepted 90 days after a previous application has been reviewed.

Use of AI in Our Hiring Process

We may use automated AI tools to evaluate job applications for efficiency and consistency. These tools comply with local regulations, including bias audits, and we handle all personal data in accordance with state and local privacy laws.

Every benefit we offer is designed with one goal: empowering you to do the best work of your career while building the life you want. Remote work, medical insurance, flexible time off, retirement savings plans, and modern family planning are just some of our offering. Check out our other benefits at Block.

Block, Inc. (NYSE: XYZ) builds technology to increase access to the global economy. Each of our brands unlocks different aspects of the economy for more people. Square makes commerce and financial services accessible to sellers. Cash App is the easy way to spend, send, and store money. Afterpay is transforming the way customers manage their spending over time. TIDAL is a music platform that empowers artists to thrive as entrepreneurs. Bitkey is a simple self-custody wallet built for bitcoin. Proto is a suite of bitcoin mining products and services. Together, we’re helping build a financial system that is open to everyone.

Why this result? · Employer labels

Keywords also found in description

Corporate & Business
Position open to remote: Yes
Regular

Location reference: GeoNames (CC BY 4.0), normalized by Referizz.